Capability
AI usage analytics: see how your teams actually use AI
Botnea records activity by workspace, member and model so access and spend decisions rest on what happened rather than on impressions. This page covers what is recorded, how to read it, and what it cannot tell you.
What the workspace records
Usage is captured along three dimensions:
- Workspace — which part of the company the activity belongs to.
- Member — which account performed the activity.
- Model — which of the available models was used.
Those three dimensions answer most of the questions leadership actually asks: is this being used, by whom, and with which model. Activity can be compared over time, so a change after a policy or access adjustment is visible rather than assumed.
Cost visibility, precisely defined
Cost management terminology is used loosely across this category, so it is worth separating the levels. Botnea's contribution is visibility: usage is recorded and can be reviewed and compared. That is different from enforcing a budget.
| Level | What it means | Available in Botnea |
|---|---|---|
| Visibility | You can see recorded usage by workspace, member and model. | Yes |
| Allocation | You can attribute activity to a team or workspace. | Yes, via workspace and member dimensions |
| Limits | The system blocks activity above a threshold. | Not claimed — ask us for the current state |
| Alerts | Automatic notification when usage crosses a threshold. | Not claimed — ask us for the current state |
| Optimization | The system automatically reduces spend. | No — decisions stay with your administrators |
How to read the numbers
- Start with the workspace level. Concentration in one workspace usually means one workflow is carrying the value — worth understanding before expanding.
- Look at spread across members. A handful of heavy users and a silent majority is a training question, not a licensing question.
- Compare models. If one model dominates, check whether the others are still worth keeping available.
- Re-check after each change. Adjust roles, model availability or instructions, then look again a few weeks later.
Attribution limits and privacy considerations
Usage data attributes activity to accounts, not to people's intentions. A high count is not proof of value, and a low count is not proof of disengagement — one long analysis can matter more than fifty quick rewrites.
It is also employee-visible data. Tell teams up front that workspace activity is recorded and what it will be used for. Reviewing usage to make access and budget decisions is a very different thing from monitoring individuals, and staff will assume the worse of the two unless you say otherwise.
Attribution caveats to keep in mind:
- Activity outside the workspace, in personal accounts, is not recorded anywhere in these figures.
- Shared or generic accounts blur member-level attribution — give people their own membership.
- Comparisons across teams doing different work are rarely meaningful; compare a team against its own past.
What this page does not claim
- This page does not state a data-freshness interval, retention period or export format, because we do not have a verified published figure for them. Ask and we will answer with what exists.
- Botnea does not claim to enforce budgets, block usage at a threshold, or automatically reduce cost.
- No savings figures, ROI numbers or customer benchmarks are published because we have none we can evidence.
- Usage records cover activity inside Botnea only, not AI use in third-party consumer accounts.
See the security and data handling page for what Botnea does and does not attest to.
Questions buyers ask
- Can I see usage per team?
- Yes, if teams are separated into workspaces. Workspace is one of the recorded dimensions, alongside member and model.
- Does Botnea stop a team from spending too much?
- We do not claim automatic limits or alerts. The workspace shows recorded usage; the decision to change access or model availability is made by your administrators.
- Will employees know their usage is recorded?
- You should tell them. The recording is a property of a company-managed workspace, and being explicit about it prevents the perception of surveillance.
- Can I export the data into our BI tool?
- We do not advertise an export or API for usage data. If it is a requirement for your evaluation, ask us and we will confirm the current state rather than promise a roadmap.
Ask what a report would look like for you
Tell us the question you need to answer — cost per team, adoption after rollout, model mix — and we will show you whether the recorded dimensions answer it.