Use case
AI for leadership: decide about AI with a record, not an impression
Leadership questions about AI are usually the same three: what is it costing, who is using it, and can we defend how it is used. A governed workspace makes those answerable.
The questions leadership has to answer
| Question | Where the answer comes from |
|---|---|
| What is AI actually being used for? | Recorded activity by workspace and model. |
| Who is using it — and who is not? | Member-level activity within each workspace. |
| Should we expand access or narrow it? | Comparison of activity before and after each change. |
| Can we describe how company text is handled? | One configured path, described on the security page. |
| Who owns this internally? | The administrator roles you assign per workspace. |
A quarterly review that takes an hour
- Look at activity by workspace. Find where use is concentrated and where it never started.
- Check the spread within teams. Adoption held by two people is a training issue, not a budget issue.
- Review the model mix. Decide whether every available model still needs to be available.
- Revisit roles and access. Widen where the value is proven, tighten where it is not.
- Update the standing instructions. Fold recurring quality problems into workspace-level rules.
A defensible position, honestly stated
Boards and customers increasingly ask how a company manages employee AI use. The strongest answer is not a certificate — it is being able to say precisely who has access, what rules apply, what is recorded, and what you do not yet control.
We hold that standard for ourselves too: our security page states plainly that Botnea has no SOC 2 or ISO 27001 certification, alongside what we can actually evidence.
What this page does not claim
- Recorded usage covers activity inside Botnea only; AI use in personal accounts remains invisible to it.
- No ROI, productivity or savings figures are published, and none should be inferred from this page.
- Botnea does not provide a compliance attestation, audit report or legal opinion of any kind.
- Automatic budget limits and alerts are not claimed capabilities; usage review is a human decision loop.
See the security and data handling page for what Botnea does and does not attest to.
Questions buyers ask
- What can we tell our board about AI use?
- What the workspace records — which teams use AI, with which models, and how that changed after each access decision — plus an honest statement of what is not covered.
- Is reviewing usage the same as monitoring employees?
- It does not have to be, but staff will assume it is unless you say what the data is used for. Set that expectation before the rollout, not after the first review.
- How do we know whether to expand access?
- Look at whether existing access is being used and what it produced. Expanding into teams with no defined task rarely produces adoption.
Bring the question you have to answer
Tell us what you need to report internally about AI use. We will tell you which parts the workspace record supports and which it does not.